One of the most challenging aspects for management is upholding productivity, and reports of productivity are steadily declining in the workplace. The decline in productivity will have an impact on the company’s bottom line, and the economy. While some might consider technology a hindrance, it actually offers many opportunities and benefits. With discipline and effort, technology provides the possibilities for automation, efficiency, and streamlining workflow.
1) Utilize Cloud Software
It is vital to have access to necessary information and documents without the hassle of tracking down a physical copy or contacting other employees to retrieve it. Cloud software allows your company to store everything within the “cloud,” introducing the ability to access all files and applications regardless of location. There is a range of benefits to using cloud-based software including simple collaboration and flexibility, with remote access for workers who work from home or travel for business.
In a digitally-driven, innovative world, data management is essential and with cloud software, you have access to data analytics for more in-depth insight and reports for better business decisions.
2) Automated Training
When you enlist in automated training software, you can not only streamline your onboarding process and have consistency across the board so each new hire has a reliable learning experience, but can also cut costs and time that can be reallocated towards high-priority tasks. You will just have to set up the process so it is enabled for the onboarding process and let the employee take it from there to get familiarized with the company policies and any setup that can be completed without the assistance of a manager.
Automated training also introduces digital learning opportunities if your organization requires continuous training, which will eliminate the need for a group of employees to be face-to-face for necessary training and allow them to learn at their own pace.
3) System Integration
There are a lot of moving parts with running and managing a business, even more, when using a range of applications to meet the needs of different objectives and departments. It can be challenging for various departments, especially as your company expands, because that might mean employees are moving files or data manually, decreasing their productivity time. One of the best ways to reduce time spent on those tasks is to implement system integration that can help identify key business processes, assess the present management systems, and decrease time spent executing minor but necessary tasks.
System integration is a core Internal Computer Services capability. We can take a business with no infrastructure and turn it into a fully functioning technological operation so workflow becomes seamless, increasing productivity and efficiency.
4) Streamline Communication
At the core of a successful business is effective communication. For one, you need to be able to communicate with clients or customers on a daily basis. Internal messaging for companies is crucial for delegating tasks or getting information to the proper department or employee. With remote work becoming more prominent and some workplaces introducing hybrid schedules, streamlining communication is key.
Technology grants us that ability with applications and software like Slack and Skype or video conferencing through Zoom. Google Drive and DropBox eliminate any complications or the plethora of questions that can come from file sharing, allowing companies to give access to any department within seconds.
5) Manage Passwords Effectively
Password management has come a long way without the trouble of remembering passwords for the many websites and applications or even certain information used in a single workday. Password managers allow you to store passwords and other sensitive information encrypted online, like a digital vault. This allows all employees to access from their mobile device or computer and automatically have their information entered on websites where they have saved it to the digital vault.
With multiple passwords for different platforms and software, keeping it securely stored in one place will give employees the ability to efficiently and quickly access what they need throughout the day.
If you are still uncertain about the technology or IT support your business needs, give us a call at (804) 672-1057 and speak to one of our experts. At Internal Computer Services, we have more than 25 years of experience and technical knowledge to deliver the IT support you need.