By now, everyone understands that technology saves you time and money – but which technology works for businesses? Independently-owned businesses must rely on tech solutions as much as any other large company to compete. If you’re wondering which apps or programs are worth downloading, here’s our guide to time-saving tech solutions.
Stop and Assess
If you feel that you spend too much time on mundane tasks, it’s time to stop and assess. One of the best ways to do that is to keep track of everything you do for a few days. Including things like answering emails, returning phone calls, market research, bookkeeping, and whatever else falls into a regular workday for you. Track the amount of time you’re spending on each activity. At the end of the period, you can easily pick out which activities you do most often and decide whether that’s how you want to continue doing business. List the tasks you’d like to spend less time on and begin looking for technology that specifically covers those tasks!
Automate Your Work Life
There are a lot of segments to your business you can automate in different ways with various technologies. There are a number of different ways you can automate daily tasks, including:
- An automated answering service. It’s one of the easiest and cheapest ways to reduce manual labor. It’ll transfer calls to the right people and reduce human errors and lost calls.
- Emails and communications can be done with programs like MailChimp, where you can easily draft some emails in advance and send them to different clients with the push of a button.
- Scheduling can be made so much easier if you put a module up on your website that allows clients to make appointments and automatically adds them to your daily calendar, so you don’t have to worry. Google calendar tools will also automatically add in interviews, trips, meetings, and other tasks if you set it up that way. You can share calendars with your coworkers to easily manage your team’s activities.
- Staff augmentation is a service many companies provide and can save you and your HR team weeks of rifling through resumes and conducting phone interviews. An IT company can automate this for you to only interview the best and brightest.
Making Tasks Simpler
Many tools don’t automate your business, but you can use them to make your work life easier and more consistent. For example, project management tools like Trello, Otterpine, Asana, and others make it easy for you to list out tasks and assign them to various employees. You can check back to see what was done, and your team can communicate with each other all in one place. It’s a much better system than tracking tons of back-and-forth emails and any technical issues that come with that.
Creating a cloud for your employees is also vital for saving time. If your information is properly stored with the right security measures, each department or team member can easily access the files they need from anywhere. So when emergencies happen, or a staff member is homesick, or you have to train a new employee, all the documents you need are there.
If your business could use some automation or tech tools to save you time, call Internal Computer Services at 804-672-1057 or contact us online. We’ve worked with various businesses over the last 20 years to ensure they’ve got the best tech possible to streamline and expand.